Business Support & Office Specialist

Ficosota Marketing SRL is an international FMCG company specializing in the production and distribution of home care, personal care, and snack food products across multiple international markets.

We are currently looking for a reliable, organized, and proactive Business Support & Office Specialist to join our team in Bucharest and support the daily administrative and office activities of the company.

Key Responsibilities:

•    Coordinate daily office administration activities and support the smooth running of the office
•    Manage office correspondence, documentation, filing, and archiving contracts and company documents
•    Works with SAP for invoicing and administrative documentation processing 
•    Coordinates office logistics and manages communication channels
•    Organizes and monitors the inventory of office supplies and consumables 
•    Ensures the proper maintenance of office premises and infrastructure, including coordination with external service providers 
•    Monitor validity terms of contracts with various suppliers and maintain communication with them (courier services, office supplies, mobile telephone, protocol suppliers, company car fleet, car insurance, vehicle inspections, etc.) Acts as the main point of contact for cleaning, maintenance, and other office-related service providers 
•    Manages mobile phone subscriptions and ensures employees have the necessary mobile and data plans for their work
•    Assists with activities related to the company vehicle fleet, including documentation, leasing, insurance, and maintenance coordination 
•    Provide general administrative and business support to the local team

Required Qualifications & Skills:

•    3+ years of experience in Administration, Office Management, Business Support, or similar role 
•    Bachelor’s degree in Business Administration or related field will be considered an advantage 
•    Experience working with documents, invoicing, and administrative processes 
•    Previous experience working with SAP is considered an advantage
•    Good command of English, both written and spoken
•    Excellent organizational and time management skills 
•    Strong attention to detail and ability to prioritize tasks effectively 
•    Good Computer Skills – MS Office 
•    Excellent verbal and written communication skills 
•    Ability to coordinate multiple activities and external vendors simultaneously 
•    Proactive, reliable, and solution-oriented personality 

Benefits:

We offer the opportunity to grow and develop within a fast-growing FMCG company and become part of a positive, ambitious, and motivating international team. The position is based in a great office environment and includes Premium Private Medical Insurance and meal tickets.

If you are interested in this opportunity, you meet the above-mentioned requirements and are interested in learning and hearing more about our fast & smart colleagues, give it a try and apply!